Deputy Country Coordinator

Description

Mission

The Deputy Country Coordinator will be a member of the Senior Management Team, with overall responsibility for program support departments including logistics, finance, administration and human resources. He/she will ensure a smooth implementation of Médicos del Mundo intervention in Ukraine through the provision of adequate, coordinated and timely support, in line with Médicos del Mundo, donor and legal requirements and procedures as well as close follow-up of operational security measures in all bases.

Geographical scope of intervention

The Deputy Country Coordinator – Head of Operations will be based in Kyiv with regular visits to the field.

Organisation chart

The Deputy Country Coordinator – Head of Operations will report to the Country Coordinator

Functions

Lead operations/support departments, namely finance, administration, human resources and logistics, and work closely with the security department, to ensure an adequate capacity and timely support to MdM program in Ukraine.

Ensure MdM, donor and legal processes and requirements are well known among the team and followed.

Identify, establish, update and follow-up key objectives, priorities and actions plans for each support department

Ensure design, adaptation, and adequate use of tools and procedures for support departments.

Ensure strong communication and coordination among support departments as well as with program departments and field coordinators/bases.

Participate in the recruitment process and manage support departments staff, including capacity building and follow-up and technical support as per identified needs.

Ensure high-quality and timely internal and external reporting as per MdM, donor and legal requirements.

Contribute to the country and response strategy, particularly leading on the design of an adequate, efficient, and sustainable strategy for support departments in line with MdM mandate, intervention, and priorities in the country.

Actively contribute to the operational risk analysis, alert and propose solutions when needed.

Contribute to the security and safety analysis and design/update of the security package, and ensure a close follow-up and implementation of agreed risk mitigation measures and preparation of contingency plans in all bases.

Support the country coordinator in liaising with external stakeholders, including donors and authorities and other MdM chapters, especially for issues related to compliance, registration, legal requirements and audit.

Support and deputize for the country coordinator when/as requested.

Minimum requirements

Required qualifications

Academic background:

University degree or diploma.

Desirable: Master in International Cooperation and/or Humanitarian Aid

Requirements

Language: Fluent English (written and spoken), C1 level, required. Ukranian/Russian: An asset

Computer requirements: Office pack user level.

Experience

Substantial experience in humanitarian/emergency context in top senior management roles. i.e.: Country Director, Head of Operations, Administrative, Finance, HR and/or Logistics Coordinator

Experience in health programming.

Experience working and managing security in highly volatile contexts and armed conflict setting

Experience managing large multi-sectoral and multi-cultural teams

Experience in change management is an asset

Experience in developing partnerships and working with local partners is an asset

Competence profile

Strong leadership, people management and mentoring skills

Excellent organizational capacity.

Excellent planning and coordination skills.

Strong communication (written and spoken) and interpersonal skills.

Stress management skills.

Willing and able to work productively in a challenging environment.

Cultural awareness and adaptability.

Sensitive to gender issues and their inclusion in projects.

Assertive and diplomatic.

Good team work and networking skills.

Capacity to adapt to a rapidly changing context

Alignment with principles and ethics of Médicos del Mundo.

Identification with the lines of work, values and mission of Médicos del Mundo.

Availability

May 2023

Salary

Medicos del Mundo’s Salary charts.

Category: Group 5